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Director of Contracts, Purchasing, & Auxiliary Enterprises

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Posting Details

Position Information

Title Director of Contracts, Purchasing, & Auxiliary Enterprises
Hiring Range Grade 8 ($41,830 - $53,543)
Department Administration
Posting Number S00262
Reports to James Wilson
Full or Part Time Full Time
Number of Months 12 Months
Work Schedule

Monday – Friday, 8:30am-5:00pm
Some nights and weekends

Position End Date (if temporary)

Position Summary Information

Basic Function

Director will manage contracts, purchasing, and auxiliary enterprises for the College. This will include obtaining all services, supplies, materials, and equipment at the best cost/benefit to Guilford College consistent with the standards of quality, performance, service, and availability which will best meet the needs of the College. This will include the management of contracts for the College. This will include managing the auxiliary enterprises of the College including bookstores and on-line stores in conjunction with Marketing & Communication.

Perform the duties and responsibilities of this role at all times in a fashion that supports the College’s commitment to creating an inclusive college of academic excellence where a variety of people and perspectives are welcome, and to providing an environment where people from all races, ethnicities, national origins, genders, sexual orientations and backgrounds may succeed.

Duties and Responsibilities

•Manages the contract function of the College including maintaining control over contract renewals and extensions. Coordinates with outside attorneys to review contracts as necessary. Assures all contracts have the appropriate legal protections and insurance to minimize risk to the College.
•Promotes competitive purchasing practices to keep costs at a minimum and to give interested vendors an equal opportunity to supply goods and services.
•Supports contract negotiations campus wide.
•Awards vendors with the lowest responsible and responsive quotation or bid unless, in the judgment of the Director the best interests of the College would not be served by such an award. Whenever possible, purchases will be grouped together to take advantage of quantity discounts.
•Utilizes the various buying consortiums to obtain the best rebates and pricing available in higher education.
•Utilizing the on-line purchase requisition system, assures that proper authority approval is updated in the system.
•Provides advisory and consultative services in such areas as product studies, product evaluations, product/service specifications, price comparisons, purchases, user/vendor mediations, and training, as well as works with various departments in arranging demonstrations of products or equipment. Oversees annual year-end reviews and ad-hoc reviews requested by faculty/staff to ensure that the College receives the best goods and services at the best pricing.
•Authorizes blanket purchase orders, open purchase orders, and not to exceed purchase orders that are issued and reviewed annually at appropriate time frames.
•Manages the bookstore and on-line stores in conjunction with Marketing and Communication.
•Assists the Associate Vice President for Finance in the management of the insurance program
•Supervises part time and seasonal employees and student workers
• Oversees preventative maintenance contracts for all equipment including computers, printers and other IT equipment and provides support to IT & S
• Monitors open encumbrances on a monthly basis and closes at year end if appropriate.
• Maintains equipment and vehicle lease schedules and schedules of vehicle Insurance, Title and Registration paperwork.
• Coordinates with all departments the sale, disposal, or transfer of all excess equipment or supplies.
• Performs other duties as assigned.

Minimum Qualifications

Requires a minimum of an undergraduate degree, preferably in business related field. Must have 10+ years of experience at Director or Assistant Director of Purchasing level. Must have a minimum of 5 years contract management and negotiation experience. Must be computer literate. Experience must include a strong customer service orientation and excellent communications, planning, organizing and coordinating skills. Individual must be able to successfully interact with all members of a diverse community. Experience in a higher education environment or equivalent required. Experience with the Banner Purchasing Software System is a strong plus.

Preferred Qualifications

Preference will be given to qualified candidates who also demonstrate success in recruiting, retaining, mentoring and / or actively engaging with under-represented and underserved populations both in the workplace and in the broader community.

Physical Requirements

Posting Detail Information

Open Date
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Additional Information

In its active commitment to building a diverse community, Guilford College rejects discrimination on the basis of race, creed, color, religion, age, gender, disability, sexual orientation or national or ethnic origin in admission, employment or access to programs and activities. The college also seeks to avoid discrimination in the administration of educational programs, admission policies, financial aid or any other college program or activity.If accommodation or assistance is needed in completing this application, contact Human Resources at 336-316-2436.

Guilford College is committed to providing a safe and secure environment for students, faculty, staff, visitors and others, and to protecting College assets. Well informed hiring decisions assist in this effort. To accomplish this goal, the College performs background checks on new employees.

About the College: *Founded in 1837 by the Religious Society of Friends
(Quakers), Guilford College is a selective four-year liberal arts college
located on a 335-acre campus in Greensboro, NC. Known for its challenging,
socially engaged programs in the arts, humanities, business, policy, and
sport studies, social sciences, natural science and mathematics, Guilford
is an intentionally diverse, inclusive community where students and faculty
collaborate critically and creatively to address complex issues and
problems with an emphasis on interdisciplinary perspectives.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Interest
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3